When companies gear up for an office relocation, the focus usually lands on the obvious: desks, chairs, computers, appliances, shelves, and filing cabinets. But there's one space that tends to get left behind in the planning process — the conference room.
At TWO MEN AND A TRUCK®, we’ve helped so many businesses make a smooth transition into their new spaces. And you know what one thing we learned was? It’s often the little things — a loose HDMI cable, a drawer full of forgotten supplies — that can throw a move off track. The conference room might not seem like a big deal, but it’s frequently home to a mix of tech, décor, and hidden odds and ends that need some extra attention!
Here are some of the most common things most businesses forget to prep — and how we can help keep your move running smoothly:
1. A/V Equipment and Cords
Projectors, smart boards, speakers, and endless cables — the conference room is packed with tech. We help disconnect, label, and organize everything so setup at the new office is quick and frustration-free.
2. Breakables and Décor
Glass whiteboards, framed awards, artwork, clocks — they often get rushed into boxes last-minute. We bring the right materials to keep them safe and intact during the move.
3. Hidden Storage
Drawers and cabinets in the conference room are often treasure troves of forgotten supplies — old electronics, catering items, company swag. Everyone has that one drawer, you know the one.. a mixed bag of random office items! We help you take inventory early so nothing gets left behind.
Pro Tip: We can move cabinets with drawers secured, but emptying them first makes the process faster and easier!
4. Oversized or Custom Furniture
From large conference room tables to modular seating, some furniture needs to be disassembled before it can be moved. Our team is trained to break it down and put it back together so your space is ready to use right away. This helps you have little to no downtime and get right back on track with your work week.
5. Whiteboard Tools and Accessories
Markers, smart remotes, USB drives — it’s easy for small but important items to go missing. We recommend packing them together in a labeled bag so they’re easy to find later, eliminate a lot of stress!
6. Coffee Stations and Mini-Appliances
Mini-fridges, coffee makers, water coolers — if they live in or near your conference room, they need to be emptied, cleaned, and prepped. And don’t forget the mugs and stir sticks! The little things are just as important.
7. Important or Confidential Documents
If you keep contracts, meeting notes, or sensitive files in the conference room, make sure they’re securely packed or shredded before the move. Dispose of the shredding ahead of time as well.
8. Virtual Meeting Equipment
Cameras, microphones, and conferencing systems are essential for hybrid work, we totally get that! We make sure they’re removed carefully, padded for transport, and kept handy for a quick setup in your new space. Easy and quick start back into your work day.
Bonus Tip: Grab a few pictures of your conference room before you start packing. (Trust us, It’ll make re-creating — or improving — your setup much easier in the new location.)
Why It Matters?
The conference room is more than just a table and chairs — it’s where ideas happen and deals get made, big things! Getting it set up quickly means your team can get back to work without missing a beat.
When you work with us you’re getting more than just movers. You’re getting a professional team that plans ahead, sweats the details, and helps you avoid the little surprises that can slow you down.
